Countdown to your event
You’ve chosen us, thank you. Now relax.
Like you, we’re experts at what we do and our job is to make yours easier. We’re going to make your event shine and give your delegates a superb experience of space, place and inspiration.
Once your date and the space you have chosen is confirmed with us we will prompt you for all the information we require to ensure that your event runs as smoothly and seamlessly as possible. We work to make all our events as sustainable as possible, please consider our ‘GoGreen Sustainable Meetings and Events’ tips and suggestions and we’ll support you.
Here’s what we’ll need (just so you can be prepared…)
- Title of your event
- Confirmed final numbers
- Confirmed room layout
- Equipment – projector, laptop, flipchart, microphone
- Email us any presentations/web links for testing and uploading prior to your event
- Refreshment/catering timings – ‘Eat Good, Do Good’
- Dietary requirements – as long as we know we’ll make it happen
- Any special things that will make the crucial difference to your event – how about a birthday cake, floral arrangement and special equipment?
What to expect on the day
We will be in touch a few days before hand to confirm all the details above and run through any last minute changes and requests you may have, including altered numbers and dietary needs. Being as accurate as possible cuts down on food waste.
Housekeeping & timings
When you walk through our main doors on the day one of our friendly hosts will be there to welcome you at our main reception desk and take you to your space, get you settled in, all set up and all ready to go. During this set up time we’ll run through some general housekeeping with you, including safety arrangements, fire exits, assembly points, toilets and all the services we can offer on-site. It’s a good moment to also run through timings of the day for your refreshments, lunch and the arrival of special guests. We use Fair Trade products and local suppliers.
Support & feedback
Your host will then leave you to gather your thoughts but is only a telephone call away – simply dial zero on the telephone in your space and they’ll be with you to support you with any technical concerns, printing, stationery or extra cookies – just please ask. There are recycling bins available, we offer FSC stationery and plenty of natural daylight.
During the day your host will pop in at the refreshment break to check you are quite happy, be available over lunch break and, of course, at the end of your event. Feedback is invaluable to us to ensure we get everything right and keep improving, so we will really appreciate your and your delegates’ honest appraisal of our facilities and how we did on the day. Thinking of delegates’ giveaways? How about ideas made from recycled materials?
Remember, we offer parking, though limited at busy times. We encourage car share, cycle use and public transport and can support you with the relevant information.
We will, of course, then hope to welcome you back!
Check our guide to more sustainable events and please contact us with your further suggestions.